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Whiteplains Plantation
Property Owners Association
MEETING MINUTES
July 2, 2001
Whiteplains Mission Statement:
Whiteplains Plantation is committed to be the best and most unique residential community with aviation amenities to be enjoyed by all.
MEMBERS IN ATTENDANCE: Mr. Bill Como, President; Mr. Ron Buttrum, Vice President; Mrs- Michele Ryder, Treasurer/Secretary, Terry R. Yon, acting Secretary.
Guests: Sandy Buttrum, Paul Ryder, Rich and Gwen Mochak, Peggy Como, Carolyn Yon.
OPENING STATEMENT: Mr. Bill Como opened the meeting at 7:00 p.m. and presented an agenda of items to be covered. This meeting was primarily for the review and approval of the newsletter, Prevailing Winds.
TREASURER'S REPORT: Michele Ryder has been doing an internal audit of the year 2000 vs. the year 2001, income and expenses. As of July 2 we are over budget and under revenue. She will continue the audit and report further at the next meeting.
A detailed transaction report can be obtained at anytime by written notice to the Association Treasurer.
There was a discussion of the community investors and POA fees. It seems some owners are deemed investors and are exempt from POA fees. Bill Como is to investigate this and report back.
Phase II: Five of the hangar lots are sold.
The Treasurer will present policies and procedures for the payment of bills and dealing with the bank. – OPEN.
OLD BUSINESS:
Entranceway lighting: Bill Como and Ron Buttrum are gather information regarding the associated costs regarding adding additional lighting in the entranceway and mailbox area. OPEN The power line for the lighting at the entrance has been located and SCE&G will furnish the light.
Liability Insurance: Board of Directors (John Gardner) is still addressing this issue. Updated information will be obtained from the Board of Directors at its July 2001 meeting. OPEN
NEW BUSINESS:
Quarterly Newsletter: The first edition of the neighborhood newsletter "Prevailing Winds" was reviewed and approved with minor changes. It is to be published ASAP following the meeting. – CLOSED.
Unimproved Lots- In accordance with the Covenants and by-laws, all unimproved lots must be maintained. Lot owners will be responsible for mowing said property as needed. If an unimproved lot owner does not do so then The Association will make arrangements for this to be done at the owner's expense. Checking into the legality question. OPEN
Bill Como presented videotape of two lots in the community. These lots are being used to store building materials and other debris. The owners of these lots have been contacted in the past with little result. The POA is going to send them a letter requesting compliance with the Covenants. The President and Secretary will develop a standard letter for this purpose. OPEN.
The Landscaping Contractor needs to clean up the trimmings and other debris as needed. Ms. Ryder will notify the Landscaper. OPEN.
Neighborhood Crime Watch: Information is being gathered by the Officers regarding formation of a Neighborhood Crime Watch Community. As this program requires a great deal of neighborhood involvement and participation, we will be seeking feedback from Association members regarding their level of commitment and interest in this program. This item will be tabled if no responses are received from community by August 6, 2001. OPEN
The POA agreed to approach the Board of Directors about placing a commercial / construction vehicle traffic sign at the entrance of Phase II to reduce truck traffic in Phase I. OPEN.
Mr. Buttrum, on behalf of Mrs. Buttrum, presented a preliminary plan for a Tennis Court, Pool and Pavilion to be located on lot to be determined. Mrs. Buttrum will continue to develop the plans, research, and promotion of this recreation initiative. She will be soliciting input from the neighborhood in upcoming weeks. OPEN.
Whiteplains residents can obtain a copy of the minutes of the meeting in the information box located at the main entrance. Non residents will be mailed a copy. CLOSED.
Meeting: The next Officers meeting will be held at the home of Mr. Bill Como on Monday, August 6, 2001 at 7:00 p.m.
Meeting was adjourned at 9:10 p.m.
Respectfully submitted,
Terry R. Yon
Secretary
The POA Officers have approved the June 8, 2001 meeting minutes.